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Job Posting: Representative Payee Program Clerical Assistant (Part-Time)

ABOUT THE POSITION

Arm In Arm is seeking an organized and detail-oriented professional for the part-time, nonexempt position of Representative Payee Program Clerical Assistant. The Clerical Assistant supports Arm In Arm’s mission by providing administrative support to the Representative Payee Program from the organization’s Hamilton, NJ office. In this role, the Clerical Assistant works closely with program staff to maintain accurate records, support client communications, and ensure the smooth operation of daily administrative functions. Because this position routinely handles sensitive personal and financial information, a strong commitment to confidentiality, data integrity, and accuracy is essential.

KEY RESPONSIBILITIES

• Input, update, and maintain client information in electronic databases and physical filing systems with a high degree of accuracy.
• Organize, scan, copy, and file program documents and correspondence.
• Receive, sort, and distribute incoming mail and other program-related materials.
• Contact clients by phone and email to verify, request, and update account and personal information.
• Maintain confidential client records in compliance with organizational policies and program requirements.
• Support program staff with general administrative and clerical duties.
• Assist with data entry projects and routine reporting requirements.

QUALIFICATIONS AND EXPERIENCE

• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential information with discretion and professionalism.

REQUIREMENTS

• High school diploma or equivalent required.
• Minimum of 2–3 years of experience in an office, clerical, or administrative support role.
• Solid typing and data-entry skills with a high level of accuracy.
• Experience communicating professionally with staff, clients, and community members.
• Ability to operate standard office equipment, including copiers, scanners, and fax machines.
• Ability to pass comprehensive background checks.
• Prior experience with handling confidential personal and/or financial information preferred.

EMPLOYMENT DETAILS

• Part-time position: 10 hours per week; Monday and Wednesday, 8:00 AM to 1:00 PM.
• Location: Hamilton, New Jersey (Remote or hybrid work not available)

Arm In Arm is an equal opportunity employer. Arm In Arm does not discriminate in employment on the basis of any characteristic protected by law. Compensation is based on experience.

To apply, please email cover letter and resume to hr@arminarm.org.